Program Management Intern
Position Title: Program Management Intern (Hybrid)
Reports To: Sector Strategies Program Manager
Level: Paid Internship
Hourly Rate: $18/hour
Schedule: 20 hours per week Monday through Friday ( June 5th- August 11th, 2023)
Commonwealth Corporation is looking for a collaborative, detail-oriented intern who is eager to learn about grant management while supporting improvements to our grant procurement process. You will be working closely with our Sector Strategies team to analyze grantee performance data, learn the grant lifecycle process, and develop a master workflow schedule for the procurement process. To be successful as an Intern, you should demonstrate a curiosity for problem-solving and a strong willingness to learn. You should be willing to ask questions, help with tasks assigned by your supervisor, and be willing to take ownership of your assigned projects. You will have opportunities to be involved in meetings with grantee partners, to review and score grant applications, and to network internally and externally. This internship is an excellent opportunity to experience various aspects of grant management and to learn and apply project management skills while working for a quasi-public workforce development organization.
Intern Responsibilities:
Administrative Support
- Support the Program Management staff by regularly running database reports to review skills training outcomes data for quality, accuracy, and completeness and following up with grantee partners when necessary.
- Analyze outcomes data reports to assess grantees’ performance according to their program goals.
- Run reports in Salesforce on grant contract data, as needed.
- Monitor biweekly accounts payable reports to confirm that invoices have been paid to grantees.
Grant Contract Closeout Support
- Support the Program Management staff by following the step-by-step process to close out up to ten grant contracts.
- Coordinate with the Research and Evaluation, Contracts, Accounts Payable, and Operations teams to gather required documentation for closing out grant contracts.
Procurement Process Support
- Collaborate with the Sector Team to develop a master quarterly workflow schedule for the Workforce Competitiveness Trust Fund procurement process outlining timelines for key tasks, internal and external communications, and standard documentation.
- Participate in the grant application review process by reading and scoring application submissions.
- Serve on an application review committee.
Sector Team Support
· Schedule permitting, and attend bi-monthly Sector Team meetings for teamwide updates and program management learning opportunities.
· Schedule permitting, and attend monthly Comm Corp All-Staff meetings.
Research suggests that qualified women and Black & Indigenous POC may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive at CommCorp to apply for this role.
Intern Requirements
- A college student, recent graduate, or graduate student with interest and relevant experience in program management, grant management, project management, adult education, workforce development, or similar fields.
- Ability to take initiative and ask questions as needed.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office including Excel, Word, PowerPoint, SharePoint, and OneDrive.
- Ability to multitask and prioritize when handling multiple tasks simultaneously.
- Qualified candidates should be detail-oriented, organized, dependable, resourceful, enthusiastic, and proactive.
- Familiarity with CRM databases such as Salesforce is a plus.
- Familiarity with case management software like Apricot by Social Solutions is a plus.
- Interest in healthcare and behavioral healthcare workforce development is a plus.
Benefits
- Paid internship.
- Practical experience with current grant management techniques
- Shadowing, mentoring, and training opportunities with workforce development and grant management professionals.
- Opportunity to network internally and externally and attend company meetings.
- Flexible schedule for students
- Access to LinkedIn Learning courses and learning paths.
About Commonwealth Corporation:
Commonwealth Corporation is a quasi-public workforce development agency that strengthens the skills of Massachusetts youth and adults by investing in innovative partnerships with industry, education, and workforce organizations. Our primary goals are:
- Build regional industry training partnerships that prepare youth and unemployed workers for in-demand jobs that lead to higher rates of employment.
- Upgrade workers’ skills to meet specific employer skill demands leading to more productive and competitive businesses, job growth, retention, upgrades, and wage gains; and
- Increase the share of youth engaged in education and employment pathways preparing them for post-secondary education and careers.
About the Sector Strategies Unit: Sector Strategies focuses on developing a pipeline of workers and upskilling through key programs including the Workforce Competitiveness Trust Fund, Learn to Earn, Career Technical Initiative (CTI), and various Health Care Workforce Initiatives. The Sector Strategies team supports the development of partnerships throughout Massachusetts between business, education, workforce development and community leaders to continuously address the in-demand needs of bridging labor and industry.